Hi I'm Michelle, a self-professed "creative Type A," constantly in pursuit of a joy-filled, well balanced life. My deepest desire is to help people celebrate the important moments of life. Please stay awhile and explore all of our planning tips, inspiration, and creative work.
November 20, 2017
Congrats, you’re engaged! The first big decision is – where to have your wedding? If you are currently in the process of looking at venues, here are the Must Have Questions For Your Wedding Venue Tour!
What’s included in the rental fee?
Do they provide tables, chairs, place settings, linen? You want to consider any possible hidden costs with renting the venue and what’s included.
How many weddings or events do you host on one day? And how early can we arrive for set up?
Especially when there is a complicated set up, you want to make sure you will have enough time for install. As well as not feeling rushed on your wedding day because there’s another event booked before or after yours.
Get a Cost Estimate
Especially when the venue charges based on a food and beverage minimum, always get a cost estimate to be sure of your expected final costs with all taxes and service charges include.
Is parking available on-site?
Be sure the amount of parking at the venue can accommodate your size group. Or if they require valet or charge for parking that you allocate for this in your budget.
What is the venue capacity?
How many guests can the space hold for the type of event you are having? Typically cocktail style is a lot more than a seated dinner with space for a buffet or band and dancing. You never want to invite more guests than what the venue can hold – that is a recipe for disaster!
Are you required to use vendors from a preferred list?
If having flexibility in vendor choice is important to you, find out from the start any restrictions the venue has on the vendors you can use for your wedding.
What is the difference between having a Venue Coordinator and a Wedding Planner?
Typically the venue coordinator is there to oversee the venue responsibilities but aren’t involved in managing your timeline or vendors. Just be clear on where their responsibilities begin and end and what additional assistance you will need so you can really enjoy your wedding planning process and the day.
Discuss the Bar and Catering Early One
It’s important to know how flexible the venue will be to meet your preferences on the bar and menu for your wedding. Especially if you have cultural considerations or want to be able to get creative with the options. Some venues will be very open to this and others are not.
Get Everything in Writing!
Read every contract clause carefully and get everything promised in writing. If it’s not in writing it doesn’t exist. And unfortunately the person you are working with may not still be there when it’s time for your wedding.
I hope these tips have been helpful! Also, check out my YouTube video to see more – and remember to subscribe!
Video by Thomas Vision Films
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